Trusted by Enterprise Teams at
How Ramp Scaled Group Travel to 800+ Employees
When Ramp began scaling its in-person gatherings, their travel challenges quickly outgrew traditional tools. As a fast-growing fintech company with hundreds of employees traveling to the same events, Ramp needed more than discounted hotel rates. They needed a system that could handle many unique use cases without adding more overhead for their team.
"Booking our large, 800-person all company offsite would have been a nightmare without this feature."
Self-Serve Room Claims
Guests claim their own rooms when they RSVP
Personal Nights
Guests book and pay for personal extensions
"The ability to let guests book personal nights on their own was a game-changer for us. Our team gets more flexibility, finance gets clean separation, and our organizers are no longer inundated with ad-hoc requests. We don't have to create exceptions or new processes — it just works."
How SeatGeek Leveraged Scale and Visibility to Capture Group Travel Savings Across 800 Employees
How SeatGeek simplified team travel through visibility and unlocked group buying power across the organization.
The Challenge
As SeatGeek's travel portfolio grew to include large annual offsites, distributed team gatherings, and partner events, planning group travel efficiently became harder to scale. Large events required time-intensive bid reviews and negotiations, while smaller team trips were planned ad-hoc without consistent workflows or group buying leverage. Finance often saw missed savings and budget impact only after expenses were submitted.
The Solution
Workgrounds automated the most complex parts of group travel. Teams across SeatGeek now source hotel room blocks through a guided workflow that automates hotel sourcing, bidding, and comparisons, ensuring group rates are captured whenever trips qualify. Standardized contracts and consolidated folios eliminate repetitive legal review and hours of reconciliation work, giving finance and legal teams a cleaner, faster process.
The Result
With Workgrounds, SeatGeek made group travel easier to plan and easier to manage. Teams consistently secure group rates across 25 trips and 2,500 room nights per year, while the finance team gains visibility into travel spend. The result is simpler budgeting, cleaner reconciliation, and a 30% reduction in annual hotel spend.
How Lithic Saved $18K on a Single NYC Offsite
A Series B fintech booked 40 guests in record time with 28% savings.
The Challenge
The People team needed to book 40 guests over 4 nights within walking distance of their NYC office. Without Workgrounds, this would involve hours of research, emailing hotels, and negotiating prices.
The Solution
Using Workgrounds, they uploaded their guest list, selected 5 hotels, and received group rate offers within 48 hours. All offers were in one place for easy comparison.
The Result
Booking finalized within 3 days with just 1 hour of effort. They saved $17,995—a 28% discount compared to retail rates.
70 Hotels, 6 Cities, 1 Hour of Work
How CivicActions found the perfect 100-person offsite venue.
The Challenge
CivicActions needed accommodations for a 100-person company offsite in under 2 months. They wanted to evaluate 6 potential destinations with multiple properties in each city.
The Solution
They sent 70 RFPs to hotels across DC, Denver, Seattle, Austin, Chicago, and San Diego by filling out just one short form. Within 3 days, they received 52 offers.
The Result
With just over an hour of total effort, in 5 days they secured a group rate they were thrilled with. Estimated manual time: 60+ hours.
2 Months of Problem-Solving in 2 Hours
How PebblePost's annual gathering drove massive cross-functional breakthroughs.
The Challenge
As a remote-first company, PebblePost's teams were drifting apart between gatherings. They needed an event format that balanced structured content with organic relationship-building — without zombie-walking through sessions.
The Solution
Head of People John Germinario designed a hybrid schedule: morning all-hands content paired with afternoon "run the business" coworking time. He locked logistics 8 months out, aligned content with the C-suite, and prioritized employee happiness with great food and peer recognition.
The Result
Cross-functional teams completed 2 months' worth of problem-solving in just 2 hours. 98% of attendees rated the event 4 or 5 out of 5, with 91% responding to the optional survey.
Saving $50K Annually on Team Travel
How a remote adtech firm transformed their offsite planning.
The Challenge
As a fully remote company running 10+ offsites per year, managing travel at scale was becoming unsustainable. The People Ops team was stretched thin.
The Solution
Workgrounds enabled team leads to plan trips independently, exploring multiple hotel options and booking stays, workspaces, and flights all in one platform.
The Result
Estimated $50K saved annually on group bookings, plus $85K saved by not expanding the internal travel team. 100+ hours of employee time recovered each year.
Playbooks for planning your
best team travel experience.
Key insights and tips for best practice on team travel from our experts at Workgrounds.
Planning a Work-Free Week: One Chief of Staff’s Unique Approach to Team Gatherings
storyarb Chief of Staff Lauren Layton planned a work-free week for the full team — with a secluded venue, on-site activities, and a budget under $75k for 16 people. Here’s how she did it.
Food and Beverage Minimums: Everything You Need to Know About F&B When Booking Hotel Meeting Spaces and Room Blocks
Food and beverage (F&B) minimums are one of the most important (and often misunderstood) components of booking a company gathering at a hotel. Here’s everything organizers need to know.
How Lithic Turns $1M+ in Company Gatherings Into Strategic Business Wins
Morgan Stanley, Lithic's Head of People, shares her 4-step process for turning $1M+ in company gatherings into strategic business wins with structured events, transparent budgeting, and intentional design.
How PebblePost Completed 2 Months of Problem-Solving Work in 2 Hours
Discover how PebblePost's annual team meeting drives results throughout the year with strategic planning, collaboration, and actionable outcomes.
How to Get Real ROI From Your Next Team Gathering
You have two goals when planning in-person gatherings: strengthen team culture and have real ROI attached. Learn the PAPER Framework for transforming events from expensive costs to revenue AND culture-driving investments.
How to Plan Multi-Stakeholder Conferences Without the Chaos
When you're planning a user conference, it can feel like you're trying to be a mind reader, logistics coordinator, and brand ambassador all at once. Learn how to run smooth user conferences that keep everyone happy.