# How Ramp Scaled Group Travel to 800+ Employees With New Tools for Large Group Bookings

_Fintech · Feb 28, 2026 · 6 min read_

As a fast-growing fintech with hundreds of employees traveling to the same events, Ramp needed more than discounted hotel rates. They needed a system that could handle many unique use cases without adding overhead.

## At a glance

- 800+ employees per trip
- 100% self-serve booking
- 50+ hours saved per event

When Ramp began scaling its in-person gatherings, their travel challenges quickly outgrew traditional tools. Workgrounds became the system that scaled with them — and along the way we built new tools to help Ramp and other large teams book group travel at scale.

Ramp regularly brings large groups together for offsites, planning sessions, and team events. These trips often involve hundreds of attendees, room blocks across multiple nights, and a mix of business and personal travel plans. Before Workgrounds, the logistical burden of these trips fell on a small number of people — travel managers, executive assistants, or HR leads — who became central points of coordination for everything from room assignments to last-minute changes. As Ramp grew, that model became unsustainable.

## Using product to scale large group travel

When Ramp and Workgrounds began working together, we started seeing real-world use cases where new features would dramatically improve workflows.

> "We kept seeing the same blockers come up. Ramp needed more flexibility for guests without creating more work for organizers. That's where product — not process — needed to do the work." — Nikhil Sethi, Co-founder, Workgrounds

We assessed whether the new features would benefit other companies broadly, and where they would, we built. From initial conversations to live product, the turnaround was fast — two of the most important features were designed, built, and launched in roughly a month.

## Feature 1: Self-serve room claims

One of the biggest friction points in large group travel is room assignments. Traditionally, organizers manually assigned rooms after collecting preferences over spreadsheets and email.

With the feature we launched in October 2025, organizers can now send a single invitation to their entire group and let guests claim their own room directly when they RSVP. For Ramp, hundreds of attendees could be invited at once, claim rooms on their own time, and see real-time availability — without follow-up.

> "Letting guests claim their own rooms genuinely saves our team hours on every trip, if not more. Booking our large, 800-person all-company offsite would have been a nightmare without this feature." — Gerard Visser, Head of Workplace, Ramp

## Feature 2: Personal nights

Like at most companies, Ramp employees often wanted to arrive early or stay late. Handling those one-off requests — extending rooms, securing group rates for personal nights, swapping credit cards — was wasting too much organizer time.

We built personal nights into Workgrounds, allowing guests to add, pay for, and manage their personal nights within the group trip while benefiting from the group rate. Guests specify whether an additional night is personal or for work, pay personal nights on their own cards, and organizers approve in bulk.

> "The ability to let guests book personal nights on their own was a game-changer. Our team gets more flexibility, finance gets clean separation, and our organizers are no longer inundated with ad-hoc requests. We don't have to create exceptions or new processes — it just works." — Gerard Visser, Head of Workplace, Ramp

## Enabling group travel anywhere in the world

We also expanded Workgrounds to support group hotel sourcing at any 3+ star hotel around the world. This unlocked global inventory for room blocks and meeting spaces — critical for a distributed company like Ramp. Teams can now evaluate dozens of hotels in a single market, compare proposals, and optimize for both price and availability without additional time or cost.

## The results

- Less time on logistics for organizers
- More flexibility for guests
- Clean financial separation between corporate and personal travel
- Global inventory access for room blocks anywhere in the world

Most importantly, Ramp didn't need to build out new processes or add headcount as their travel needs grew. The platform scaled with them.

> "We're building for companies like Ramp. They help us see what's missing — not just for them, but for every customer operating at that level." — Nikhil Sethi, Co-founder, Workgrounds