# Platform

AI agents that source, negotiate, and book group hotel rooms in days, not weeks.

The Workgrounds platform handles every step of group hotel booking — from sourcing to reconciliation — so your team focuses on the trip, not the spreadsheets.

## AI hotel sourcing

Tell Workgrounds your dates, city, group size, and budget. AI agents shortlist 3+ star hotels worldwide, send RFPs, and chase responses on your behalf. Hotels reply via email with PDFs and Excel attachments — our agents parse them into a normalized comparison matrix.

## Bid comparison

Every bid is scored on true total cost: room rate, resort fees, taxes, F&B minimums, attrition risk. No commission-driven rankings. You see the full matrix and pick the winner.

## Contract management

AI parses fine print so you don't miss attrition clauses, cancellation windows, or hidden fees. Approve in one click and we handle countersigning.

## Self-serve room claims

Send one invitation. Guests RSVP and claim their own room with real-time availability. Organizers stop hand-assigning rooms over email.

## Personal nights

Guests can extend their stay before or after the trip and pay personal nights on their own card — at the group rate. Finance gets clean separation; organizers stop being travel agents.

## Reconciliation

One master folio per room block. Workgrounds matches charges, flags discrepancies, and exports straight to your expense system.

## Integrations

HRIS for capacity prediction. SSO for security. Email-first hotel workflow so partner hotels never need to log into a portal.